Etiquette is a Major Focus of Corporate Training

With the marketplace becoming global, business cannot be done effectively and seamlessly without an awareness of the cultures of your customers. Also, since a lot of transactions are conducted on the phone, telephone etiquette training is often requested in corporate training.

India has achieved its stardom through the out sourcing of customer service centers which provided technical support for its customers from all over the globe. Telephone and email were the contact channels to the customers. Hence Telephone Etiquette was very critical in providing excellent customer service. So telephone etiquette training became an important part of the corporate training programs.

Emotions ran high on these calls as expensive equipment is giving trouble. Also, the comprehension between the two parties was greatly impeded by the challenges in communication. The customer service representative often had to deal with anger and sarcasm but the core learning that we hope to imbibe is, “Rudeness is the weak man’s imitation of strength.” – Eric Hoffer (1902 – 1983)

Our training taught the representatives numerous techniques to stay calm and ask the right questions – Open-ended questions that help to gather the information needed to troubleshoot and close-ended questions that allow you to get key information from the client. Active listening is advocated when the client is engaged and giving information without resistance and reflective listening when a client is angry, irate, uncooperative and condescending. Our mantra is, “One of the greatest victories you can gain over someone is to beat him at politeness.” – Josh Billings (1818 – 1885). We believe that the ability of the representative to maintain his/her composure is the ticket to an effective call. All the tools, techniques and methodologies that help us to attain this end is focused on in the training.

Training is everything. The peach was once a bitter almond; cauliflower is nothing but cabbage with a college education.” – Mark Twain

Mark Twain could not have put the benefits of corporate training more aptly. It is life changing and rejuvenating for both the business and the employees when the learning from the training is implemented in everyday life.

Presentation skills-A Vital Tool for Succeeding in Professional Life

Presentation training has become an integral part of personality development courses, these days.  Delivering presentations form a vital part of a business process and can never be deleted from the same. All kinds of professions require sharing knowledge and also keeping different teams well informed about the status of various kinds of projects that have been undertaken by the company or business house. The better a person is at giving presentations, the chances of their career enhancement increases dramatically. But, many people perform poorly while delivering a presentation because of the lack of skills and confidence that it requires. Mastering the art of delivering effective business presentation requires significant knowledge, guidance and practice. Presentation skills training helps to face and conquer all fears related to speaking in public and make you emerge as a confident speaker, who conveys ideas effectively and captivate the audience. Training programs that also provide individual coaching are the most effective as ongoing guidance is a critical component contributing to the success. So, if you want to swap from being an anxious speaker to a captivating speaker, then enrolling for a presentation training program will be imperative.

Communication Starts With The Wonder Called Mother

As the world celebrates Mother’s Day on the second Sunday of May every year, it is time we looked into what goes into the making of this symbol of pure love.

As a resort to understanding what makes mothers special, I realized that an important aspect of motherhood is communication.

Mothers teach children how to deal with everyday life. They teach children how to communicate. They are taught words and told when to listen. This amounts to verbal communication.

Mothers watch as their child draws the first doodle, and helps them to write while they are in school. They understand their child’s unspoken words and understand what it is going through. This amounts to non-verbal communication.

So in the end of it all, when you look at the whole concept of motherhood, you begin to realize that the epitome of effective communication essentially begins with the mother!

We wish all women a Happy Mother’s Day, and celebrate their ability to make a difference to tomorrow by being here today; for the countless opportunities and the infinite challenges that make them what they are!

“A mother is a person who, seeing there are only four pieces of pie for five people, promptly announces she never did care for pie.”
~ Tenneva Jordan

Avoiding Gaps In Communication – An Anecdote

Here is a humorous story that throws light on effective communication skills:

A man feared his wife could not hear as well as she used to and thought that she might need a hearing aid. Not quite sure how to approach her, he visited a doctor to discuss the problem. The doctor thought for a while and explained that he could perform a simple test to evaluate the extent of hearing loss.

That evening, the wife was in the kitchen cooking dinner when the husband came in. He thought to himself, “I’m about 40 feet away, let’s see
what happens.” Then in a normal tone he asked, ‘Honey, what’s for dinner?”

No response.

So the husband moved to closer to the kitchen, about 20 feet from his
wife and repeats, “Honey, what’s for dinner?”

There was still no response.

He then walked up to the kitchen door, about 10 feet away. “Honey, what’s
for dinner?”

Again there was no response.

As a last attempt, he walked right up behind her and asked, “Honey, what’s for dinner?”

To which the wife answered, “Sam, for the fourth time, we are having CHICKEN!”

The learning point in this anecdote is easy to see – always consider closing any communication gap that may arise before coming to conclusions.

Communication gaps arise due to many factors. They may be extrinsic – like noise or clutter; they may be intrinsic – lack of focus or preconceived ideas. Always keep an open mind during any form of conversation and aim at reducing the impact of uncontrollable factors. By consciously taking the effort to indulge in effective conversation, you can really go a long way in forming better relationships in the workplace and in your personal life.

Business Writing From Abe Lincoln’s Perspective

Abraham Lincoln is one of the most loved Presidents of the USA. He is an admired leader of the world for he always thought before he spoke. The incident given below highlights his thoughts on writing and the learning can be extended to helping you to improve business writing skills.

One day Lincoln’s Secretary of the Treasury Chase said, “Oh, I am so sorry that I did not write a letter to Mr. So-and-so before I left home!”

President Lincoln promptly responded:
“Chase, never regret what you don’t write; it is what you do write that you are often called upon to feel sorry for.”

(From Lincoln’s Yarns and Stories, by Colonel Alexander K. McClure)

A well thought, structured and concise mail or report is easier to read. It saves the reader a lot of precious time in today’s busy world. Lincoln’s seemingly simple response in this story has great meaning. You have to be careful of the words you speak – even more of the words that you write. You are responsible for what you have stated in your writing.

This gives you even more reason to ensure that you recheck the contents for its grammar, punctuation and flow of thought before delivering it to the intended recipients. A minute or two spent in rechecking this way would save you a lot of time, trouble and explanations later.

The bottom line is: Be aware of what you write and how you do so, since it has an impact on your image and career. Improving this aspect of your communication skills can go a long way in putting your career on the fast track.

Business Communication – Understanding Boundaries

We learn many valuable morals from the famous Aesop’s fables. I shall share my thoughts with respect to business communication with regards to the following fable today:

A crab and her child were walking down the beach one day. While doing so, the crab irately watched while the child strolled in a one-sided manner. She said, “Why don’t you walk in a straight manner? It is easier and more pleasing to the eye.”

The young crab replied, “Mother, if you could show me the straight way to walk, I promise I will follow you.”

The mother crab decided to show her child the right way. But as much as the crab tried, she could not walk straight. She finally realized that her child learnt to walk from her; all her effort was in vain, and that she should not have reprimanded her child without any basis.

In business communication, always ensure that you make educated statements about a subject – be it written communication or verbal communication. In other words, ensure that you are SMART (Specific, Measurable, Attainable, Realistic, Timely) in what you say and deliver. By doing this, you can go a long way in paving the way for a successful career. This is because such individuals come across as those who can communicate effectively under all odds, are decisive and is consistent in thought and action.

Workplace communication skills are hence a cluster of intelligent thought, effective words and powerful actions.

“Seek first to understand, then to be understood.” ~ Stephen Covey

Business Communication: Effective Questioning

Here is a well known anecdote that reinstates the importance of effective questioning in verbal communication:

Two young men were walking home after having attended a religious service by a renowned priest. One man said to the other, “I wonder whether it would be alright to smoke while praying.” The other replied, “Why don’t you ask the priest?”

The next day, the first man went up to the priest and asked, “Father, may I smoke while I pray?” The priest replied, “No son, that is disrespectful.”

The young man went back to his friend and recounted what the priest had said.

The second man replied, “I am not surprised. You asked the wrong question. I shall give it a try.”

Saying this, he went up to the priest and asked, “Father, may I pray while I smoke?” The priest replied, “By all means, my son. By all means.”

What is the learning point of this story?

Communication skills consist of effective questioning methods. It is an understood fact that you can elicit the desired response by asking the right questions. This would require a certain amount of tact and presence of mind. With practice, you can get better at asking the right questions. By mastering the art of effective questioning, you would be able to consistently communicate, and hence improve your verbal communication in an effective manner.

Business Communication: The Reader’s Perspective

Here is a story that will highlight the importance of clarity in written communication:

A blind boy once sat at the side of a busy pavement with a hat placed in front of him. He had a hand-written sign that said: “I am blind. Please help.”

Passers-by hardly took notice of the boy and there were only a few coins in his hat.
A man who was passing by stopped beside the boy. He took a few coins from his pocket and dropped them into the hat. He then looked at the signboard, took it and wrote a few words on it. “Here you go”, he said and placed it where everyone could see, and then walked away.

Soon the hat began to fill up. The young boy was pleasantly surprised and happy. Later that day, the man who changed the signboard came by. He asked the boy, “How are things?” The boy recognized the man’s voice and said, “Hey mister, were you the one who changed my sign this morning? What did you write?”

The man said, “I wrote what you wanted to really tell them. It was the same thing that you meant, but only written in a different way.”

He had written: “Today is a beautiful day. But I cannot see it.”

This short story indicates that communication can be made more effective by exploring a different perspective. You can see more results if you do so. This is especially true in written communication. In business communication, it is essential to think from the perspective of the reader. This will improve clarity and help the reader to understand better.

The Art Of Listening

Here is a witty story on an important aspect of communicationeffective listening.

In a small town, a police officer curbed a speeding motorist. After pulling over to the side, the man began, “Officer, I can explain…” “Quiet!” replied the police officer hastily, “I’m taking you in for speeding within residential limits”. The man protested, “But officer, please listen! I…” The officer was in no mood to listen. “I asked you to keep quiet! You’re coming with me.”

A few hours later, the officer looked towards the offender and said, “You’re lucky today. The chief’s at his daughter’s wedding. So he’ll be pleasant to you when he gets back.

To this, the man replied, “Don’t count on it. I tried to tell you – I am the groom…”

This humorous story helps to drive home the importance of listening skills in effective communication. Listening to the other person while he/she speaks can avoid communication gaps and consequently, any problems that may arise out of it. If the officer would have listened to the offending motorist’s explanation before taking him in, he would have been able to avoid a lot of problems for everyone involved.

Hence it is important for us to improve our listening skills. Listening is a step above hearing. This is when you not just simply hear with your ears what the other person says; it is when you assimilate the idea or thought that is being conveyed and internalize it. With practice, you can effectively improve your listening abilities. This is a vital step towards improving your communication skills.

“It is the province of knowledge to speak and it is the privilege of wisdom to listen.” — Oliver Wendell Holmes

Business Communication Requires Tact – A Story

I trust that my readers have been able to understand the concept of Emotional Intelligence through the stories I brought forward in my previous blogs. For a few weeks from now, I shall be focusing upon communication, the backbone of all successful relationships – be it personal or professional.

The focus of MMM Training Solutions has been to improve business communication in the workplace. There are many elements that, which when put together, constitute effective communication. I shall focus an important element today – tact and delivery. Let us now understand this concept with a story.

A long time ago, a Sultan summoned one of his wise men to ask how long he would live. “Your Excellency”, replied the wise man promptly, “you would live long enough to see all your sons and their children dead.” Upon hearing this, the Sultan flew into a fit of rage and ordered that this wise man be executed at once.

Some weeks later after this incident, the Sultan called upon another wise man of his province and asked him the same question. Now this man was really wise. After some thought he answered, “Your Excellency, I see that you shall be blessed with a successful life, wherein you will live so long that you will outlive your loved ones.” The Sultan was delighted and rewarded the wise man with gold and silver.

What is the difference in the way both these wise men communicated to the Sultan? Both of them perhaps said the truth, but there was a stark difference in the results. The difference lies in tact and delivery of content – the first wise man failed in this aspect, while the second wise man succeeded.

One of the most important lessons in business communication is that you should deliver your content after a lot of careful consideration and thought. A business environment is very sensitive and the method in which you communicate holds a critical key to your growth and success.

Four things cannot come back – the spoken word, the spent arrow, the past life and the neglected opportunity.
~An Ancient Proverb