We’ve all done it plenty of times in our lives. The complaints usually all sound the same – “If only there was more than 24 hours in a day”, “Where did all the time go?”, “Why does time fly when you’re trying to get something done” and the endless list continues. What is it about time that is so elusive? Why does it always seem like it moves slowly just when we want it to fly and flies when we want it to move slowly? It almost seems like it has a mind of its own! But we’re the ones with the minds.
Time Management Training programs are especially crucial for companies where every man-hour made or lost is directly proportional to money made or lost. The more efficiently a company manages it’s time through resources, systems or personnel, the more cost effectively the company operates by saving on time wasted. Hence it is one of our key programs for Managerial Training and Leadership Training.
Time Management, it turns out, is not really one of the unsolved mysteries of the Earth or rocket science that is beyond our comprehension. It takes some organizing and some discipline, the two key ‘ingredients’ to successfully manage your time. Lets look at how those aspects interplay with each other:
This is the first step to begin with. To-Do lists are generally not very efficient because they only keep getting longer and after a while can get overwhelming. It is also important to set not only the ‘type’ of goals to achieve but the ‘number’ of goals that need to be done as well. Setting a goal of 5 things to do in an hour maybe more efficient than 20 things to do in the same hour. The more realistic the goals, the more achievable they are. ‘How does one manage time more effectively’ is a great article that gives you many simple, yet effective, techniques.
This goes hand in hand with goal setting. Some people attempt to just get ‘chunks’ of work done without prioritizing them according to importance. Consequently sometimes these are the very same people who just never seem to have time to do the things that actually matter. Prioritizing the goals that need to be achieved is the best way to maximize the efficiency of the limited time available.
Next it is important to actually put these priorities down on a schedule or calendar. Especially within a business context, there are often numerous tasks that may sometimes require our attention at the same time and having our priorities scheduled will help in allocating them into available slots through the workday.
This is the rivet that holds every other piece of the time management structure together. If this isn’t managed, everything else mentioned above falls flat on its face. Once the system of goal setting, prioritizing and scheduling is setup, it takes a lot of hard work through diligence and discipline to keep the system running smoothly. This is often the area where most people falter. If discipline is maintained within our time management skills, we will discover rather quickly that time need not be our foe but can actually be our friend.
Here is a fun, albeit effective, way to manage one’s time.