Three Simple Tips to Better Business Writing

The internet changed the world in more ways than we can imagine. With the power of the web, we can not only access information with the simple click of a button but we can also transmit information, whether it is upload a photo or share a document, just as easily. But the biggest impact the internet had is in the area of communication. With the advent of email, letter writing has virtually become obsolete and long gone are the days when a person had to wait for weeks to get a letter from their family across the ocean. Writing has continued to be the staple form of communication though. And in the business world, there is a clear set of unwritten rules that actually even dictate how writing ought to take place. Hence business writing skills training is an important corporate training program. In this blog we will look at 3 simple areas where some basic business writing skills are needed:

Clarity

Being clear is one of the most important aspects of business writing. Often business documents or articles tend to use sophisticated jargon or terminology for the sake of sounding professional or eloquent. But if that takes away from comprehending the article well, it has not served it’s purpose in communicating its message. Longer sentences must be avoided when shorter sentences will work just as well.

Simplicity

Especially when writing emails, it is better to get straight to the point. If the opening paragraph doesn’t get to the heart of the matter concisely, it is better to start over. Business correspondence must be direct so that the intended message drives home instantly. It helps to ask yourself, before you compose the email, what exactly you want the person reading this to do and if that comes across in a simple manner.

Etiquette

There is such a thing as professional etiquette of communication even if it is over the internet via email or other mediums. Short-hand must be avoided as must other slang like smiley faces. It is also considered polite to not over use capitalization or exclamation marks to make a point.
Business Writing Training programs are employed regularly by companies to help equip their employees to adhere to current corporate standards of business communication.

For more information on  Email Etiquette Training and Business Writing Training programs, please refer to these articles/blogs:

Essentials for Effective Communication

Why Communication Skills are the Epitome of Human Progress

 

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